Water Quality Division: Compliance: Data Management and Reporting

ADEQ's Water Quality Data Unit receives and tracks monitoring and reporting data associated with the Safe Drinking Water and Water Quality Permits programs.

Contacts

Safe Drinking Water

Reports are due 10 days after the monitoring period expires. See Arizona Administrative Code (AAC) R-18-4-104. Send reports to:

Arizona Department of Environmental Quality
Water Quality Division - Data Unit
1110 West Washington Street
Phoenix, Arizona 85007

Discharge Monitoring Reports (DMR)

These reports are required to ensure compliance with Arizona Pollutant Discharge Elimination System (AZPDES).

Self-Monitoring Report Forms (SMRF)

SMRFs are designed for each facility's specific monitoring and reporting requirements as set forth by the facility's Aquifer Protection Permit (APP) or Reuse Permit. To request a SMRF specific to your facility, please contact:

Arizona Department of Environmental Quality
Water Quality Division - Data Unit
1110 West Washington Street
Phoenix, Arizona 85007
(602) 771-4505 - Fax

The SMRF includes the parameters that are listed in the associated permit's monitoring table. The reporting and sampling frequencies and sampling location are listed on each page of the SMRF. For example, if the permit requires monthly sampling with quarterly reporting, there will be three spaces available on the form for Data Entry (i.e., one space for each month). When completing the SMRF there are five basic areas that require data. Instructions for completing the SMRF are listed below in steps 1 through 6.

Self-Monitoring Report Form (SMRF) Instructions

  1. Sample Date - Date the sample was taken. These dates must fall within the appropriate quarter to be in compliance with sampling and reporting requirements.
  2. Analysis Date - Date the samples were analyzed by an Arizona Department of Health Services (ADHS) licensed certified lab. For those effluent characteristics derived by a calculation using a mathematical average or geometric mean, the analysis date is the date the calculation is made.
  3. Lab ID - Laboratory's identification number/ADHS certification number.
  4. Reported Concentration - Reported results of the analysis by a certified lab, if required.
  5. Method - Number of the ADHS approved analytical method. The detection limit of the method used shall be equal to or lower than the limit specified in the permit.
  6. If a facility is not producing flow or your monitoring well is dry or not constructed, "NO FLOW", "NO EVENT", "DRY WELL" or "NOT CONSTRUCTED" should be used to complete the SMRF, where applicable.
  7. If a chemical analysis was reported as not detected (ND), a less than < the method detection limit should be used. For example, if the standard method detection limit is 4.4 ug/l and the parameter was not detected, then "<4.4 ug/l" should be used.
  8. When units of measurement in the permit are different than those on the laboratory reports, it is the facility's responsibility to convert to the units that are specified in the permit and as stated on the SMRF. The formula for converting ug/l to mg/l is "0.001 * the reported value in ug/l = mg/l". SMRFs with "ND" as the reported concentration will be interpreted by the Water Quality Compliance Section as invalid.
  9. Any area of the SMRF without data will be considered a violation of the monitoring and reporting requirements. To avoid accruing these violations, all areas on the SMRF must be completed.
  10. All SMRFs must be signed by the responsible party. The Water Quality Compliance Section recommends running a copy before submission.

Submit completed SMRFs to:

Arizona Department of Environmental Quality
Water Quality Division - Data Unit
1110 West Washington Street
Phoenix, Arizona 85007
(602) 771-4505 - Fax