STEP 1 – PREPARATION

Choosing a Location, Date and Time

 

Identify the region or city that has a need for an e-waste event.

 

• It is highly recommended to identify cities or municipalities with pre-existing infrastructure, such as a collection site and an available certified e-waste recycler capable

of collecting the materials to properly recycle e-waste.  Then identify those cities or municipalities with the need for an event to see how close they are to those that have

the infrastructure before trying to implement an e-waste event.  E-waste recyclers listed in the toolkit are able to travel the entire state and are not limited by geography.

 

Identify the e-waste event site.

 

• It is recommended to choose outdoor event sites that are easily accessible and visible to the general public.  Temporary tents should be used offering shaded areas

for event volunteers and donors.  E-waste event best practices typically include a parking lot capable of accommodating drive-thru donor traffic with plenty of room for the

recyclers’ trucks and stacks of sorted e-waste.  Drive-thru donor lanes can be established via temporary traffic cones and manned by volunteers.

 

Identify the timeframe that will provide the optimal participation (i.e. winter has more visitors, other city calendar events scheduled or a holiday weekend, weekends vs. weekdays, time needed to properly market the event, weather).

 

• It is recommended to hold collection events on Saturdays from 8 AM to noon.  Event frequency will depend on available municipal resources and population levels.  For

example, a municipality with over 50,000 residents may elect to hold quarterly e-waste events, whereas a city of 10,000 may elect to hold e-waste collection events twice

a year or annually.  Event marketing, outreach and education will strongly influence optimal participation.  It is also recommended to market the event for at least 4

weeks prior to the event date.

 

Contact the e-waste event site property owner or management and prepare information about past events to share with the property owner or management

(if applicable).

 

• It is recommended to contact the site property owner or manager at least 8-12 weeks prior to the event date, thus ensuring that proper communication channels are

established well in advance of the event.

 

Receive permission and access from the property owner or management in writing.

 

• It is recommended that written permission from the property owner or management be requested and received from the hosting municipality at least 8-12 weeks in

advance of the event.

 

Identify and secure required permits and insurance forms.

 

• Municipalities should identify and secure all required permits and insurance forms for an e-waste collection event.

 

Create a contingency plan for inclement weather.

 

• It is recommended that an alternate event date be selected prior to the event, should inclement weather occur.  In order to optimize participation, it is recommended to

 pre-select a make-up date at least a month after the original date.  Doing so will enable the municipality to properly market the make-up event.

 

Determine if other items will be accepted at the event, such as large appliances, and determine what recycling fee(s) will apply.

 

• As outlined in Partners, the selected e-waste recycler may charge a fee to cover costs associated with recycling leaded glass in CRT televisions and monitors and/or

limit the number of CRTs per vehicle.

 

Notify local law enforcement, in case of traffic issues.

 

Notify ADEQ of the upcoming event if help is needed.

 

• If you are in need of ADEQ’s assistance, it is highly recommended to notify ADEQ at least 6-8 weeks prior to the event date in order for ADEQ to prepare appropriate and

  timely marketing materials.

 

• Notify both the ADEQ Communications Department at [email protected] and the ADEQ Recycling Coordinator at [email protected].

 

 

 

 

 

 

Partners

 

Select an R2 or e-Stewards certified e-waste recycler to participate.

 

• The e-waste recyclers on the list provided by ADEQ are required to have their R2 or e-Stewards certification:

http://www.epa.gov/osw/conserve/materials/ecycling/certification.htm

 

• All e-waste recyclers must have applicable liability insurance

 

• The e-waste recycler may request a forklift and operator from the sponsors

 

• All e-waste recyclers are required to have sufficient equipment to successfully manage  an e-waste event, including:

 

       • Pallet jacks, pallets, gaylord boxes and wrap film

 

       • Truck space to haul large quantity e-waste pickups (i.e.  schools, businesses)

 

Make sure to work out the details of the e-waste event in advance (i.e. who can attend: neighboring cities, businesses and/or residents, how many TVs are allowed per vehicle, length of the event, etc.).

 

The partnering e-waste recycler may charge a fee to cover the costs associated with recycling leaded glass in CRT televisions and monitors and/or limit the number of CRTs per vehicle.

 

Identify partnering agencies by contacting nearby counties, cities, chambers of commerce and local tribes for their support.

 

Meet with partners to review logistics and responsibilities.

 

Volunteers

 

Determine how many volunteers will be needed.

 

Determine the physical requirements for the e-waste event.

 

Identify the source of volunteers.

 

• Inquire with partner employees, local recycling organizations or other organizations that specialize in providing volunteers.

 

Provide volunteers with proper forms.

 

Assign duties to volunteers/make volunteers aware of recycling collection bags for their own recyclables (plastic bottles, cans, etc.).

ADEQ RESPONSIBILITIES (if assistance is needed)

 

Provide municipality or region with an e-waste toolkit that includes:

 

• List of e-waste recyclers
• Marketing materials
• Educational resources
• Best practices

 

Provide marketing support as needed.

 

• Office of Communications can assist with marketing the event.
• ADEQ community liaisons can share with marketing materials with contacts in the surrounding communities.

 

Track statistics of the event including (if available to attend):

 

• Volume of e-waste collected
• Number of participating vehicles
• Areas people traveled from to attend the event
• Key partners
• Site photos