STEP 3 – SETUP AND LOGISTICS

Create an area map showing:

• Traffic flow and route

• Placement of trucks and roll offs/pallets

• Fork lift route

• Certified operator needed

• Use the forklift instead of manual lifting when possible.

• Identify area(s) for storage before, during and after event (including special pickups).

 

Make signs and banners to help keep public informed and organized.

• Identify placement and location of the signs

• Include information such as “All material is recycled in accordance with state and federal regulations, and all hard drives received will be erased with state-of-the-art

software.”

 

Document participant data such as: count vehicles for statistical purposes; track volume of materials collected; how did you hear about the event?; etc.

 

Prepare handouts.

• Fact sheets, business/Web cards, brochures and any other materials necessary

 

E-waste recycler will provide certificates of disposal upon request for tax purposes.

 

Confirm timeframe for pickup of materials by e-waste recycler.

 

Determine if security for overnight storage is required – Who covers the cost? Confirm that they arrive. Follow up with security afterward about any incidents which may have occurred.

 

Identify or procure restroom and service facilities (i.e. Port-a- potties, fast food restaurant, convenience store).

 

 

Supplies to Bring

 

[  ] Copies of permits, other event-related paperwork

 

[  ] Copies of event flyer and information on other upcoming e-waste collection events in nearby communities

 

[  ]  ADEQ and partner handouts

 

[  ] Volunteer Registration forms/partner forms for volunteers

 

[  ] Sign-in sheet for volunteers

 

[  ] Pens, Sharpie markers

 

[  ] Registration sheets for community participants

 

[  ] Clipboards

 

[  ] Notepad for miscellaneous notes

 

[  ] Sunscreen, hand sanitizer, paper towels

 

[  ] Forklift and certified operator for entire event and afterward

 

[  ] Directional signs

 

[  ] Stakes to post signs in ground

 

[  ] Banners, rope, scissors and tape

 

[  ] Ladder/stepstool to hang banners

 

[  ] Canopy(ies) and sandbags

 

[  ] Chairs (5-7)

 

[  ] Tables (2) – 1 for storage of supplies at registration area/handouts, 1 for volunteer refreshments

 

[  ] Cooler(s) for water or snacks

 

[  ] Ice, water in a jug, cups, refreshments

 

[  ] Containers to collect recycling (plastic bottles, cans, cardboard/packaging, etc.)

 

[  ] Port-a-potty (if no on-site facilities available)

 

[  ] First aid kit

 

[  ] Badges

 

[  ] Digital camera (charge battery), cell phones

 

[  ] Box of supplies and tools

 

[  ] Bricks/stones in case of wind

 

[  ] Tarp in case of dust/rain

 

[  ] Trash bags

 

[  ] Cones, safety vests, gloves, eye protection

 

[  ] Plastic shrink wrap to wrap around materials for recycling (may be provided by the e-waste recycler)

 

[  ] Large boxes to collect items (may be provided by the e-waste recycler)

 

[  ] Pallets (may be provided by the e-waste recycler)

 

[  ] Certificates of disposal for tax purposes (provided by the e-waste recycler upon request)